Manage every stage of your policy lifecycle
From creation to retirement, manage your complete policy lifecycle in one intelligent platform. Achieve 95% acknowledgement rates, certification readiness, and complete lifecycle visibility.
Enterprise-grade security built in
70% of Policies Go Unread
Without proper tracking, policies sit in folders gathering dust. Here's how we fix it.
The Reality
- No way to know who actually read the policy
- Manual follow-ups waste hours every week
- Audit failures due to missing acknowledgements
Our Solution
- Track every lifecycle stage in real-time
- Automated reminders until acknowledged
- Instant compliance reports for auditors
Your Policy Dashboard Never Sleeps
Watch how our system tracks distributions, monitors acknowledgements, and maintains your compliance documentation around the clock.
Compliance Tracking
Real-time acknowledgement rates across all policy categories with automatic alerts for low compliance.
Version Control
Track every policy change with complete version history. See exactly what changed and when.
One-Click Export
Generate compliance reports instantly for auditors. Export acknowledgement data in any format.
Complete Audit Trail
Every action logged with timestamps and user attribution. Demonstrate compliance instantly.
Bring Your Own Policy
Already have policies? Paste them in and our AI rewrites them to meet current compliance standards — preserving your work while filling gaps.
Review Enforcement
Automated policy review reminders with configurable cadence. Policies never go stale — automatic escalation ensures timely updates.
Intelligent Policy Creation & Compliance Readiness
Know exactly what policies you need for certification. Our framework gap analysis and automated compliance scanner ensure you're always audit-ready.
Framework Gap Analysis
Automatic identification of missing ISO 27001, SOC 2, GDPR controls with severity ranking (critical, high, medium, low). Know exactly which policies to create for certification.
Automated Compliance Scanner
Every generated policy is pre-analysed for regulatory compliance. Identifies regulation matches, coverage gaps, and suggested improvements. Reduce legal review time by 80%.
530+ Bespoke Policies
Policies customised to your organisation, not generic templates. Map to ISO 27001, SOC 2, GDPR, NIST CSF standards. Bring your own policies for compliance refinement.
From 6 weeks to 2 days: Framework gap analysis shows exactly what's missing for certification | 80% faster legal review with automated compliance scanning
Complete 360° Lifecycle Management
From creation to retirement, manage every stage of your policy lifecycle. 12 powerful capabilities organised across 7 lifecycle stages.
Create → Intelligent Policy Creation
Create Bespoke Policies
530+ policies customised to your organisation with framework gap analysis. Know exactly what's missing for ISO 27001, SOC 2, GDPR certification.
Bring Your Own Policy
Upload existing policies for compliance refinement. Our automated scanner identifies regulation matches, coverage gaps, and improvements.
Advanced Policy Search
Google-level search with Boolean operators, phrase matching, and field-specific filtering. Find any policy or clause in seconds.
Review & Approve → Collaboration & Governance
Comment & Collaboration
Thread-based comments on specific policy sections with nested replies. Collaborate like Google Docs with legal, HR, and compliance teams.
Multi-Reviewer Approvals
Assign multiple reviewers with segregation of duties enforcement. Independent review guaranteed. No policy goes live without approval.
Distribute → Enterprise-Scale Delivery
Advanced Distribution
CSV bulk upload (5MB), distribution templates, scheduled campaigns, and 30-day token validity. Distribute to 10,000 employees with one click.
Bespoke Policy Distribution
Send the right policies to the right people. Filter recipients by tags, department, location, and more for targeted distribution.
Scroll-to-Acknowledge Protection
Acknowledgement button only enables after scrolling through entire policy. Prove employees actually read it. Prevent checkbox compliance.
Track → Real-Time Analytics
Real-Time Lifecycle Tracking
Track every stage: Created → Distributed → Acknowledged → Trained → Attested. Distribution funnel analytics and health score monitoring.
Manage → Ongoing Compliance
Complete Governance
Full version control, audit trails, ownership assignment, and scheduled reviews. Formal workflows: Draft → Review → Approved → Published → Archived.
Training & Certification
Learning paths, completion certificates, gamification, and re-certification tracking. Make compliance training engaging with quizzes and badges.
Attestation Workflows
SOC 2-ready annual attestations with configurable intervals. Manager approval workflows and automatic renewal triggers. Continuous compliance.
Retire → Auditor-Friendly Lifecycle
Policy Retirement & Updates
Formal retirement workflow with reason tracking, successor linking, and approval process. When regulations change, we notify you with tailored guidance.
Track & Monitor Lifecycle Status
Real-time visibility at every stage: Created → Distributed → Acknowledged → Trained → Attested. Know exactly where each policy sits in the lifecycle.
Complete Lifecycle Visibility
See status at every stage: Created → Distributed → Acknowledged → Trained → Attested. Complete visibility across all policies and employees.
30-Day Token Validity
No expired links. Employees on vacation or leave can acknowledge when they return. 30-day validity means higher completion rates without chasing.
Real-Time Analytics
Distribution funnel analytics, time-to-acknowledge tracking, and health score monitoring. Know exactly where policies succeed or fail.
Complete lifecycle coverage: 7 stages from creation to retirement | Acknowledgement rate: 95%+ in 48 hours
Enterprise-Scale Distribution
CSV bulk upload, distribution templates, scheduled campaigns, and 30-day token validity. Distribute to thousands with one click.
CSV Bulk Upload
Upload 5MB CSV files to distribute to thousands of employees at once. Perfect for M&A scenarios, organizational changes, or onboarding entire departments in minutes.
Distribution Templates
Save and reuse recipient lists with one-click application. Recurring compliance campaigns (quarterly reviews, annual certifications) take seconds to set up. 90% faster recurring distributions.
Scheduled Distributions
Schedule policy distributions for future dates/times with automated sending. Plan your entire year of compliance campaigns in one afternoon. Set and forget quarterly policy refreshes.
30-Day Token Validity
No expired links. No chasing people who were on vacation. Employees on leave or travel can acknowledge when they return. 30-day validity = peace of mind and higher completion rates.
Distribute to 10,000 employees with a single CSV upload | 90% time savings with reusable distribution templates
Built for auditors, secured for compliance
Policy management that supports your ISO 27001, SOC 2, and GDPR compliance. Complete audit trails and tamper-proof logs.
Complete Audit Trails
Every action logged: views, downloads, acknowledgements, edits. Tamper-proof logs with timestamps and IP addresses.
Training Quiz Integration
Ensure staff understand policies with comprehension quizzes. Set pass thresholds and require completion.
Data Encryption & Security
AES-256 encryption at rest, TLS 1.3 in transit. OWASP Top 10 compliance. Security-first architecture.
Never Miss an Acknowledgement
Your policies are distributed and tracked around the clock. Automated reminders chase unread policies while you focus on what matters.
Midnight Reminders
Set your reminder schedule once. PolicySuite sends automatic follow-ups at optimal times until everyone acknowledges—even at 3am if needed.
Instant Notifications
Get real-time alerts when policies are acknowledged. See who's read what, when, and from where—all logged for your audit trail.
Compliance Reports
Export audit-ready reports instantly. See who acknowledged what, when, and track outstanding policies at a glance.
Average time to 95% compliance:
Manual process: 3-4 weeks →
PolicySuite: 48 hours
Data-Driven Lifecycle Intelligence
Distribution funnel analytics, time-to-acknowledge tracking, and health score monitoring. Optimise your lifecycle like a marketing campaign.
Distribution Funnel Analytics
Track conversion rates at each stage: Sent → Delivered → Opened → Clicked → Acknowledged. Identify where acknowledgements drop off and optimise email content, subject lines, and timing.
Time-to-Acknowledge Analytics
Histogram showing "acknowledged within X hours" with time bucket analysis. Understand employee behaviour, identify slow responders, and predict campaign completion times.
Health Score Monitoring
Organisation-wide compliance health score with component breakdown. Single-number KPI for board reporting. Track compliance health like revenue.
Reminder Effectiveness Tracking
Measure acknowledgements before vs. after reminders. Calculate ROI of reminder campaigns and optimise reminder timing and frequency.
Know exactly where campaigns succeed or fail | Predict completion times with behavioural analytics
Professional Training & Certification
Learning paths, completion certificates, gamification, and automatic re-certification tracking. Make compliance training engaging and trackable.
Learning Paths
Ordered sequences of training modules with prerequisites and estimated duration. Structured onboarding and compliance training programs guide employees through certification paths.
Completion Certificates
Professional completion certificates automatically generated upon training completion. Proof of training for auditors and employee motivation through achievement recognition.
Gamification
Points per module, badge awards, department leaderboards, and streak tracking. Increase engagement through friendly competition. Make compliance training fun.
Training Assignment & Re-Certification
Bulk assignment to groups, due date tracking, automatic expiration and re-training reminders. Ensure certifications stay current with automatic renewal tracking.
40% higher completion rates with gamification | Professional certificates for audit evidence
Stop Wasting Time on Manual Processes
See what you're really paying for with spreadsheets and email attachments.
The professionals we empower
Discover how compliance and HR teams are transforming their policy management
"We went from 45% policy acknowledgement to 97% in the first month. The lifecycle tracking and automated reminders removed all friction."
"Finally, a system that our non-technical staff can actually use. No more chasing people for signed PDFs."
"The automated reminders have been a game-changer. What used to take days of follow-ups now happens automatically."
"We went from 45% policy acknowledgement to 97% in the first month. The lifecycle tracking and automated reminders removed all friction."
"Finally, a system that our non-technical staff can actually use. No more chasing people for signed PDFs."
"The automated reminders have been a game-changer. What used to take days of follow-ups now happens automatically."
"Our auditor was impressed. Everything they asked for—version history, acknowledgement records—we pulled up in seconds."
"The quiz feature ensures staff actually read and understand policies. Our comprehension scores have improved 40%."
"Setup took 20 minutes. We had our first policy distributed the same day. Incredible onboarding experience."
"Our auditor was impressed. Everything they asked for—version history, acknowledgement records—we pulled up in seconds."
"The quiz feature ensures staff actually read and understand policies. Our comprehension scores have improved 40%."
"Setup took 20 minutes. We had our first policy distributed the same day. Incredible onboarding experience."
"Saved us £8,000 in consultant fees. The ISO 27001 policies were spot-on and the review workflows work great."
"Managing policies across 12 locations used to be chaos. Now everyone's on the same page—literally."
"The GDPR policies saved us weeks of work. Highly recommend for any business handling EU customer data."
"Saved us £8,000 in consultant fees. The ISO 27001 policies were spot-on and the review workflows work great."
"Managing policies across 12 locations used to be chaos. Now everyone's on the same page—literally."
"The GDPR policies saved us weeks of work. Highly recommend for any business handling EU customer data."
Find Individual Policies
Search our catalogue of 530+ policies. Buy exactly what you need, nothing more.
| Policy Name | Category | Individual Price | Included In Pack |
|---|---|---|---|
| Start typing to search our policy library... | |||
Simple, transparent pricing
Buy individual policies, grab a bundle, or get unlimited access. No hidden fees.
Policy Packs
One-time purchase. Need a specific compliance framework? Buy a pack and own it outright.
Enterprise Licensing
Unlimited access to our entire policy catalogue with dedicated support and custom integrations.
- Full policy catalogue access (530+ policies)
- Unlimited users
- Automatic regulatory updates
- Dedicated account manager
- Custom integrations
- Custom SLAs & support
- Auditor portal included
Frequently asked questions
Everything you need to know about PolicySuite
PolicySuite is a complete 360° policy lifecycle management platform that helps organisations manage every stage from creation to retirement. With 530+ bespoke policies, complete lifecycle tracking, and intelligent automation, you can achieve 95%+ acknowledgement rates without the hassle of chasing employees.
Start with professional policies covering HR, security, compliance, and operations. Customise the policy content to match your organisation's needs, then distribute and track acknowledgements—all from one platform.
Most customers are up and running within 20 minutes. Simply create an account, select your policies, customise them for your organisation, and start distributing. No complex setup or IT involvement required.
Yes. We provide ready-made HR policies including remote work policies, code of conduct, leave policies, disciplinary procedures, and more. All policies are customisable to match your organisation.
Policy review workflows let you share policy drafts with stakeholders for feedback before distribution. Set up multi-stage approvals, track review status, and maintain complete audit trails.
Our policy governance features include ownership assignment, review schedules, version control, complete audit trails, and automated reminders. Track policy lifecycle from creation through distribution.
Recipients receive a secure, one-click link via email with 30-day validity. They can read and acknowledge policies without creating an account or remembering passwords—works on any device, instant access. No expired links means higher completion rates.
Policy packs are one-time purchases that include a set of professionally written, customisable policies for specific use cases. For example, the ISO 27001 Complete pack includes 18 policies covering all required areas for certification.
Policy packs are one-time purchases for specific frameworks. Subscriptions include ongoing access to all features, complete lifecycle management, distribution, tracking, reminders, and support. Subscriptions are best for organisations that need continuous policy management.
Absolutely. You can upgrade your subscription at any time, and we'll pro-rate the difference. Your existing policies and acknowledgement data are preserved when you upgrade.
Yes, we offer special pricing for registered charities and non-profit organisations. Contact our sales team to discuss your requirements and we'll work out a tailored package.
Yes. We maintain enterprise-grade security with OWASP-compliant architecture, AES-256-GCM encryption, multi-tenant data isolation, comprehensive audit logging, and secure cloud infrastructure.
We support optional mapping to ISO 27001, SOC 2, NIST CSF, and UK GDPR. Framework mapping is available when you need it, but you can also create any custom policy.
All data is stored in secure, SOC 2 compliant data centres. We use industry-leading cloud infrastructure with automated backups, encryption at rest, and TLS 1.3 encryption in transit.
Yes. PolicySuite provides comprehensive audit reports showing policy distribution, acknowledgement status, timestamps, IP addresses, and version history—everything auditors need in one click.
All plans include email support. Professional and Growth plans include priority support with faster response times. Growth plans also include a dedicated account manager for personalised assistance.
Yes. We provide guided onboarding to help you set up your organisation, import your team, and distribute your first policies. Most customers are fully operational within the first hour.
Our templates are designed to be easily customisable. For enterprise customers, we offer policy consulting services to help tailor policies to your specific industry requirements and regulatory needs.
Ready to manage your complete
policy lifecycle?
530+ bespoke policies. Complete lifecycle tracking. 95% acknowledgement in 48 hours. From £199.